Filling a position may seem very straightforward for the inexperienced but that’s hardly the case. Recruiters and employers will most likely go through dozens to even hundreds of applications before creating a smaller pool of candidates for interviewing. It’s really a lot of work and requires a great amount of organization. 

As there are always several individuals involved in the hiring process, it’s all the more important to stay organized. This way, everyone can keep up with the updates and know the details for every candidate. 

With these said, tools prove to be essential during the recruitment process. Organizational ones like CRMs or candidate relationship management tools will come in handy in organizing and accessing high-volume applications.

Not yet familiar with CRM products? Here’s a quick introduction to this software that might help you out.

What is a CRM for Recruiting?

An abbreviation for ‘candidate relationship management, CRMs are programs designed to simplify the tasks that recruiters and HR professionals need to do during the hiring process. It can be confused with the sales-inclined customer relationship management software as it tends to be more widely used and uses the same abbreviation. So to avoid serious confusion, the kind of CRM used by hiring managers is also commonly referred to as recruiter CRM.

A good recruiter’s CRM software is equipped with features that will allow them to organize applications, monitor and track progress, and even communicate with applicants among many others. The idea is that it should provide assistance in reaching out to talents, follow up with applicants, schedule interviews, as well as coordinate job offers. 

There are several different types of recruiter CRM available today. They can be equipped with various features and functionalities and hiring managers can choose to stick to just one software or use a combination of a few to help them accomplish day-to-day tasks.

Benefits of Using a Recruiter CRM

For those who are on the fence about getting a recruiter CRM, here’s a quick roundup of its many benefits:

• Ability to develop a talent database that can be used any time a position opens
• Ability to create reliable candidate profiles that will help hiring managers assess each one more efficiently
• Increasing screening efficiency so there’s no more need to deal with non-qualified applicants
• Streamlining the hiring process which will speed up the procedure
• Painless communication and follow-ups with interested applicants
• Analyze hiring metrics that can help further improve the overall hiring process

Since recruiter CRMs are practically data repositories with a wide range of functionalities, added value is achieved while you add more information to them. This makes it all the more beneficial for HR professionals. 

Commonly Asked Questions about Recruiter CRM

To get to know these tools better, here are some answers to the most burning questions about them.

What’s the difference between CRMs and ATS?

An ATS or applicant tracking system is more of a procedural tool used in the actual hiring process, from the submission of the application to scheduling job offers. It’s focused on the application procedure of candidates more than anything. 

CRMs are more general, however. It has a wider scope as it includes more tasks involved in the general recruitment process. For the most part, it can also be used for retaining information on talents so they can still be tapped later on when necessary. ATS software can be considered or become a part of CRM software, however. 

How much does a recruiting CRM cost?

Recruiter CRM software products greatly vary in pricing so it’s hard to give exact figures. Prices will depend on the features included and the required capacity of the user. This means that a CRM with more functionalities and will handle high-volume applications will cost more. Most are available as subscription services so they charge a monthly or annual rate. 

There are, however, discounts for smaller operations like startups. 

Most Popular Recruiter CRMs in the Market Today

There are now several recruiter CRMs to choose from. Here are some of the most popular options:

1. HubSpot offers a full platform of marketing, sales, customer service, and CRM software.

This is possibly the best-known option since it’s also highly versatile, affordable, and with a free version. Technically, it’s not made to be a recruiter CRM since it offers a ‘contact relationship manager’ but it still works. It has a number of features for recruiting, too, like an easy method to advertise job postings and the ability to create a talent funnel.

2. TalentLyft Track is a modern, intuitive, and powerful Applicant Tracking System your hiring team

This software makes recruitment tasks simpler and more manageable like cross-posting job openings on the job listing and social media sites, interview scheduling, as well as reaching out to potential candidates. They also focus on the effective marketing of available positions.

3. Yello’s talent acquisition software and recruitment CRM is used by Fortune 500 companies

For those who receive a lot of applications, Yello can be a solid choice as it can handle large numbers of applicants and can import data from other sources to effectively build new segments in an existing database. It also has excellent analytics that will let you assess the performance of your hiring process.

How to Choose the Right One for You

Not all recruiter CRMs are made equally so it’s vital that you find the right one for your company to get the best results. To do this, remember these tips:

• Identify your needs. This is the first thing you should do if you want to get the right recruiter CRM for you. If you’re often looking for new talent or can’t seem to easily fill certain positions, a CRM can help.
• Take a look at your hiring process. Are you still doing a lot of things manually? It may not be the most efficient technique out there so you might be better off using CRM software.
• Assess your team’s communication channels. If you think your hiring team is having a hard time using regular platforms to communicate, consider getting a recruiter CRM with messaging features instead.